Information Management

Business case accelerator

Calculate your business case

Please use the calculators below

calculator
Space

The hidden cost that's all around you

Storing documents in the office is natural, but is there a more convenient, less expensive option?

Space records occupy in office

(i.e. each filing cabinet takes up one meter squared)
X

Annual costs per square meter

(Including rent, energy and maintenance)
£ +

Salaries of full time people managing paper records

£ +

Salaries of part time people managing records

£ =

Approximate annual spend on onsite records storage

£

Please fill all the fields

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Retention

Savings just waiting to be discovered

Are you paying to store records that you don’t need anymore?

Space records occupy in office

(i.e. each filing cabinet takes up one meter squared)
X

Annual costs per square meter

(Including rent, energy and maintenance)
£ +

Salaries of full time people managing records

£ +

Salaries of part time people managing records

£ +

Annual cost of offsite records storage

(including storage and transport costs)
£ X

Percentage of your records that are over their statutory retention period*

=

Estimated amount you could save per year by applying a retention schedule

£

Please fill all the fields

*On average this is around 10% but if you have large amounts of records that are over 10 years old this could be as high as 25%. Consider what you have around your office and in storage.

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Digitisation

Discover potential efficiencies

Are paper based processes costing your business?

Number of knowledge workers regularly looking for records or information

X

Average number of hours per week they waste looking for documents*

X

Estimated average hourly wage for knowledge workers

£ =

Estimate of what you could save per week by digitising a business process

£

Please fill all the fields

* 28 hours: Time each week spent by knowledge workers writing emails, searching for information, and collaborating internally. McKinsey, 2012

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The output will empower you to start building your business case for the effective use of information management.

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Supporting your business case

If you need any more information please download our
Build Your Business Case PowerPoint slides below

Build a picture

When you’re arguing the case for investment, it always pays to know your facts

Build a picture Download File size -- 3.06Mb

Build a team

Your improvement programme is more likely to succeed if senior managers and leaders are involved

Build a team Download File size -- 2.29Mb

Build a plan

Formulate a step-by-step plan clearly setting out your policies and the impact they’ll have

Build a plan Download File size -- 2.70Mb
BUILD YOUR BUSINESS CASE POWERPOINT SLIDES